Apply for a proxy vote

What is a proxy vote?

Proxy voting is where you appoint someone you trust (a proxy) to vote for you.

Who can apply for a proxy vote?

Anyone may apply for a proxy, but it is only available for specific reasons, such as:

travelling
living away from home
disability
sickness

You may need a doctor, nurse, carer, employer or other qualified person to support your application to confirm that the reason you are applying is valid. See page two (section nine) of the Application to vote by proxy in England based on disability (PDF) [220KB] to find out more about who can support your application.

You must get someone to support your application if you're applying for a permanent proxy for:

a long term illness or disability
your employment
education or study reasons

You do not need someone to support your application if you're:

applying for a proxy vote for only one election (PDF) [107KB]
registered blind by a local authority
registered to vote either as a British citizen living overseas, a Crown Servant or a member of the armed forces
in receipt of one of these benefits:
- a higher rate of the mobility component of a disability living allowance
- the enhanced rate of the mobility component of the personal independence payment
- an armed forces independence payment

Who can be a proxy?

You can appoint anyone as a proxy, as long as they are:

over 18 years old
eligible to vote in the election/referendum
registered to vote themselves
able to travel to your designated polling station in Guildford (unless they apply to vote by post as proxy).

If your appointed proxy requires a postal vote, your appointed proxy will need to complete the application form before 5pm, 11 working days before polling day.

A proxy cannot act for more than a maximum of four electors. These can be two domestic electors and two overseas electors.

How to apply for a proxy vote

The deadline to apply to vote by proxy at any election or referendum is before 5pm, six working days before polling day.

One-off election

You can apply online or download and fill in an application for a proxy vote for only one election (PDF) [107KB]

Apply online for a one-off proxy vote (opens new window)

Permanent proxy vote

You must download and fill in an application form to apply for a permanent proxy vote.

How to return application forms

Return your completed form by:

post to: Electoral Services, Guildford Borough Council, Millmead House, Millmead, Guildford, Gu2 4BB
email to: electoralservices@guildford.gov.uk. Your application form must be as a clear, scanned email attachment, and it must be signed by hand.
delivering it to the council offices in person

Apply for an emergency proxy vote

If you find out you'll be away from home on polling day due to:

a work related emergency
a medical emergency that means you cannot go to the polling station in person
your photographic ID has been lost or stolen

You can apply for an emergency proxy up to 5pm on the day of the poll.

The events listed above must have taken place after 5pm, six working days before polling day (after the deadline to apply to vote by 'ordinary' proxy).

If you're applying for an emergency proxy vote because of a:

medical emergency, or
work related emergency

you must get your application signed by:

a medical professional who is treating you, or
your employer or, if you are self employed, a qualified elector over 18 years of age who is not a relative.

Lost/stolen photo ID does not have to be supported. The reason for the application must be given.

How to apply

You'll need to complete an application form to arrange an emergency proxy. You can download application forms from the electoral commission website (opens new window) or contact Electoral Services for one.

You must submit your form to the Electoral Services team before 5pm on the day of the poll.

You can:

email your form to electoralservices@guildford.gov.uk
deliver it to a member of the Electoral Services Team at the council offices.

The person you appoint must be able to attend your designated polling station to vote.

How long does a proxy vote arrangement last?

You can choose to appoint a proxy to vote on your behalf either permanently, for a specific time period or for a particular election/referendum.

Important notes for proxy voters

if you change address, you will need to make a fresh application to vote by proxy - voting preferences are not carried forward to a new address
even if you have a proxy, you can still vote at the polling station on the day as long as your proxy doesn't have a postal vote for you, or they have already voted for you
the person who is the proxy will receive a proxy poll card prior to polling day with details of where to vote, anytime between 7am and 10pm (unless the proxy has a postal vote)
if your proxy has not received the proxy poll card, please contact Electoral Services who will be able to give details of where to go
the proxy does need to show their own photo ID at the polling station but should take the proxy poll card with them to help the staff working at the polling station