Hire a park for regular activity
What you need to know
Organised regular activities will not go ahead without written confirmation from us.
You need a licence to use our parks for organised regular activities, such as:
- fitness sessions
- school PE classes
- club activities (scouts, guides, cadets or youth clubs)
- forest schools
- dog walking
- other regular organised activities
Licences start on 1 April each year. You can apply for:
- six month licence (1 April 2024 until 30 September 2024)
- 12 month licence (1 April 2024 until 31 March 2025)
If you need a different start or end date, email parks@guildford.gov.uk.
Further information and guidance
For more advice on organising a safe and successful event, read our event guidance notes (PDF) [509KB] or visit the HSE website. (opens new window)
Fees
Our licence fee is based on the number of:
- sessions you hold per week
- people attending each session
The minimum hire charge is £65. Charges are per park, per year.
Forest Schools
£2.30 per child per visit
Foraging Sessions
£40.40 per group visit (up to 15 people per group)
Fitness Sessions and Regular School PE Sessions
If you're running more than one session with varying numbers of people per session, the charge will be based on the higher number of people. For example if one session has 12 people and another has 25 people, you will be charged the higher rate.
Frequency | Number of people per session | Annual charge per park | Average cost per week |
|---|---|---|---|
1-7 times a week | 1-2-1 tuition | £207.00 | £3.98 |
8-14 times a week | 1-2-1 tuition | £415.00 | £7.98 |
15-21 times a week | 1-2-1 tuition | £624.00 | £12.00 |
21+ times a week | 1-2-1 tuition | £831.00 | £15.98 |
Once a week | Up to 15 | £196.00 | £3.76 |
2-4 times a week | Up to 15 | £397.00 | £7.63 |
5-7 times a week | Up to 15 | £638.00 | £12.26 |
Once a week | 16-35 | £466.00 | £8.96 |
2-4 times a week | 16-35 | £800.00 | £15.38 |
5-7 times a week | 16-35 | £1,312.00 | £25.23 |
How to apply to hire a park for a regular activity
To apply to hire a park for a regular activity for six or 12 months licence, starting on 1 April, you need to:
- fill in our regular event online form
- agree to our terms and conditions document
- upload your risk assessment and public liability insurance certificate
You can email your application and supporting documents to parks@guildford.gov.uk
If you're applying for a different start or end date
To apply for a different start or end date you must email parks@guildford.gov.uk.
What happens next?
Once we've received your regular activity application and associated documentation, we'll:
- check it for suitability and availability
- write to you and confirm the fees and charges
- let you know about any additional requirements
- provide you with a licence confirmation by email
- invoice you for the hire of the park