Public event under 1000 people

What you need to know

Events will not go ahead without written confirmation from us.

We need to receive your application and supporting documents no later than six weeks before your event.

Events are charged based on:

Fees start from £65 to run an event.

Community events will receive a 50% reduction from the fee.

Events that are 100% fundraising will receive a 60% reduction from the fee.

Set up and dismantle days are charged at half the event hire charge per day.

Park hire fees will be confirmed when we have received your completed event application form.

Fun run/walk with no onsite parking	300 people	£230
Dog show with parking	500 people	£1,117
Community/Church fun day	100 people	£150
Use of parks toilets/changing rooms		£73
Camping and Caravanning (Club use)		Shalford Park - £11.50 + VAT per unit per night

We need to receive your application and supporting documents no later than six weeks before your event.

To apply to run a public event under 1000 people you need to:

Once we've received your application, we'll:

Before your event can be confirmed, you will need to:

fill in our risk assessment template (Word doc) [111KB] or provide your own risk assessment
attach a copy of your Public Liability Insurance certificate
provide a site location and event layout plan
provide any other details we have asked for

You can email your application and supporting documents to parks@guildford.gov.uk

When we've received all the necessary documents and information needed from you, we'll: